Full Time

Business Assistant

Posted 4 weeks ago
Application ends: November 15, 2021
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Job Description

Job Summary

The incumbent is responsible for Administrative & HR tasks as well as general support to the Managing Director

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Maintain stationery, inventory and all supplies required for the running of the business
  • Filing of internal and external documents and Maintain well-organized filing system for use by all staff members
  • Collecting sending and distribution of mail
  • Provide secretarial support and assistance to the management
  • Issue purchase orders for all departments
  • Prepare beverage for visitors at the office, take down messages
  • Provides support for board of directors and managers; prepares meeting materials, coordinate and assist board activities and travel
  • Ensure that canteen office is fully equipped (eg coffee, water)
  • Ensure that office environment is clean and tidy
  • Ensure that all office systems and support services are operational and effectively supporting the business Liaise with landlord in respect of lease of properties
  • Ensure all insurance requirements are met ie insurance is appropriate, adequate and current
  • Oversee all maintenance issues or problems associated with company motor vehicles (ie claims, quotes, purchases and insurance)
  • Assist and coordinate internal company events (eg World Courier’s seminar, DG course training & etc)
  • Assist in develop training plans for staff and maintain the training report
  • Maintain the staffs leaving report and keep it up-to-date and complete. Induct new staff as to their responsibilities and the requirements
  • Stay up-to-date and informed about all issues affecting the company’s Human Resources
  • Ensure all new staffs are inducted to World Courier policies
  • Ensure that the requirements of the Unfair Dismissal Act are met, in the event that a dismissal becomes necessary
  • Ensure that the Company’s Occupational Health & Safety Obligations are met
  • Ensure that the member of the Company Social security fund is up-to-date and prepare the paperwork for all duties under The Social Security rules
  • Assist Management with documentation, reports and correspondence both internal and external

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

  • Preferred Tertiary education, Diploma and above with a pass in English, Accounting, Business Basic or equivalent skills

REPORTS DIRECTLY TO:

Finance Manager

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

  • Working knowledge and proficiency in Microsoft Office software, particularly Word, Excel, Outlook
  • Good knowledge of secretary principles
  • Good verbal and interpersonal skills
  • Good English (written and oral)
  • Administration and secretarial background

Interested applicants, kindly apply for the role directly using the following link:

https://myhrabc.wd5.myworkdayjobs.com/en-US/Global/job/Guangzhou-China/Business-Assistant_R216945-2